Microsoft Admin Center / Message Center got a bulletin today that view-only attendees are coming to Microsoft Teams meetings. On default these are OFF and need to be enabled by Teams Admins.

Some points from the bulletin

  • Applies if organizer has E3, E5, A3 or A5 license
  • Until end of June 2021 there can be 20 000 view-only attendees
  • Beginning 1st of July there the number is reduced to 10 000
  • Attendees can use any Teams Meeting capable client (Desktop on Windows/Mac, Teams on the web or Teams mobile (Android & iOS)
  • First 300 (currently) attendees in the Teams meeting are interactive. After that people get to attend as view-only
  • Attendee counts will not be reflecting people attending in view-only mode
  • Make sure attendees can bypass the lobby (turn Lobby off if you expect > 300 attendees)
  • Available later February / Early March

Here is the bulletin text from Message Center in full:

Teams meetings to support view-only attendees

Message Summary

Microsoft Teams will soon support up to 20,000 meeting attendees as view-only participants when the attendee is accessing a meeting via a Teams desktop application (Windows or Mac), Teams on the web, or Teams mobile (Android and iOS). This feature applies to those with E5, E3, A5, or A3 licenses.

This feature is associated with Microsoft 365 Roadmap ID 65952.

When this will happen

  • Phase 1, a temporary increase to 20,000 view-only participants runs from late February through the end of June
  • Phase 2, view-only participant capacity will revert to 10,000 view-only participants the first of July 

How this will affect your organization

Currently, Teams meetings are limited to 300 users. If someone tries to join a meeting after it reaches capacity, they are unable to do so. With this update, meeting organizers who are assigned an appropriate license will be able to host a Teams meeting that has overflow capacity.

  • Up to 20,000 view-only attendees may join a meeting from late February through the end of June
  • Up to 10,000 view-only attendees may join a meeting after July 1, 2021

Similar to Teams Live Events limit increases, during this peak remote work time, we have temporarily increased attendee limits.

Meeting organizers will not see view-only participants in attendee counts or reports; this feature does not support the e-discovery of data. Organizers cannot remove view-only attendees from a meeting.

When a meeting organizer enables this overflow feature:

  • After a meeting reaches capacity (300 users), people will be able to join as view-only attendees, with the maximum number limited by the phase
  • View-only attendees will not impact the normal interaction available for regular attendees (those who joined before the meeting reached capacity).
  • Once the view-only attendee limit is reached, no additional view-only attendees will be able to join.

View-only attendees do not need a special SKU to join the meeting in a view-only capacity. However, they do need permission to bypass the Lobby based on set Lobby Policies or Options.

  • View-only attendees will follow all lobby and security policy mechanisms.
  • View-only attendees will have limited access to meeting features. For example, view-only attendees will be able to listen to all audio and view a screen or window shared during the meeting. However, they will be unable to share audio or video, and they will be unable to see chat or other applications that are shared during the meeting.

What you need to do to prepare

This feature is OFF by default for your users.

You may use PowerShell to enable this feature for your entire tenant while you prepare to assign the licenses.

  • Set-CsTeamsMeetingPolicy -Identity Global -StreamingAttendeeMode Enabled

Note: The view-only attendance feature is provided using Teams live events streaming services.

Learn more

Previous articleMy presentation about Conditional Access at the Workplace Ninja User Group Netherlands
Next articleCreating an addon for IOTLink using .NET
avatar
MVP for Office Apps & Services (Teams & Collaboration focus), Principal Consultant in Office 365 and Modern Work. Extremely passionate about Microsoft Teams's power to change how people work together. Helping and coaching customers to find benefits, solutions and value when adopting new tools, methods, ways or working and practices into daily work-life equation. I am always eager to challenge current situation and dig out new possibilities and ways to think and work. You could describe me as a jack of all trades but my main focus area and deep personal driver is Microsoft Teams since it has changed the way I work and did a giant step forward to make it possible to work from anywhere - the location does not matter even us much as it mattered before. Microsoft Teams opened the path for many organizations to rethink their practices, worklife, culture and start the change. That's why I am very passionate about Teams.

Leave a Reply

This site uses Akismet to reduce spam. Learn how your comment data is processed.