This introductory blog series is intended for remote workers who have started using Teams due to the COVID-19 pandemic. Teams will be an essential tool in the battle to stay productive, to stay connected, and to fight corona as one global community. It is not intended for IT Pros which should refer to the Teams Real Simple with Pictures series, also on this site

Day 1: Desktop Client Orientation 101
Day 2: How do I join or create a team? Create a channel? Start a chat?
Day 3: How do I chat with others outside of my organisation?
Day 4: Rich chat features for effective conversations
Day 5: Mentions, Tags and Read Reciepts
Day 6: How can I set my availability? When is it right to chat and call?
Day 7: How can I schedule a meeting?
Day 8: How do I join a meeting?
Day 9: How do I turn the meeting lobby on or off?
Day 10: How do I add an agenda prior to the meeting?
Day 11: Rescheduling and cancelling meetings
Day 12: In The Meeting: How do I blur my background?
Day 13: In The Meeting: How do I mute or remove others?
Day 14: In The Meeting: Playing video with audio

Written: 30/03/2020 | Updated: N/A

Applies to:

I have to deliver a course tomorrow over Teams. I also need to play videos that would be worthwhile for the learners since many in the class learn visually. I need the other participants to be able to hear the audio on those videos for the full experience. Up until last year, that wasn’t possible in Teams, but there was a small feature that was introduced that meant that video with audio could now be used in meetings. This works whether the video is in a site such as YouTube, or embedded in a PowerPoint

There are so many good uses for video in meetings: demonstration, analysis, decision making, discussion, training. I am a huge advocate – and the science backs this up. The human brain processes images 60,000 times faster than text. Maybe I should be doing Vlogs instead of Blogs

To note – at the time of writing this feature is only supported on Windows

HOW CAN I PLAY VIDEO WITH AUDIO IN MEETINGS?

Select the Share icon (Square with Up Arrow) in the middle the meeting control bar

Select Desktop or Window to share your screen with other participants

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Hover to the top of your screen to the sharing controls. The feature which allows others to hear audio from your system – Share System Audio – is the small screen icon with the strikethrough. It is set to off by default. Clicking on it will remove the strikethrough and set it to on

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Video can now be played – through a browser for sites such as YouTube and Vimeo

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Through a video embedded in PowerPoint

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As you get to know Teams further, you can play video with audio embedded in a PowerPoint which is housed within Teams

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Or from a website app which has to been added to a Teams channel

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Video with audio can be played through the YouTube app

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Or you can record video and then leverage Microsoft Stream within Teams to set up a playlist for the Team (see setting up a video channel for the Team)

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You can even pin Microsoft Stream to the left app bar and play videos from personalised video watchlists (see using Teams and Stream for personalised video watchlists)

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PEOPLE CAN’T HEAR THE AUDIO

If participants cannot hear audio disable shared system audio, select more options (…) on the control bar, then show device settings. Make sure the speaker in Teams is the same speaker as used on your device. Once done, re-enable shared system audio and replay the video. Also, check to ensure audio is not turned off!

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Our job here is done for today! I hope that you now understand

  • How to play video with audio in meetings

It is a small functionality – but a vital one. As a self-confessed proponent of video, I often utilise it for training and meetings to add to the depth, as a breakaway from PowerPoint and to trigger engaging discussions. It is another tool in the toolbox for being able to create effective and insightful meetings and is a successful management strategy for keeping focus and attention given the right content and audience

I hope you enjoyed this blog

Tomorrow’s blog is going to be In The Meeting: Recording

#FightCorona

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