Tuesday, December 7, 2021

Join Teams meeting via a code, multiple spotlights, co-organizer meeting roles, new lobby options and other recent roadmap updates

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Vesa Nopanenhttps://myteamsday.com/
MVP for Office Apps & Services (Teams & Collaboration focus), Principal Consultant in Office 365 and Modern Work. Extremely passionate about Microsoft Teams's power to change how people work together. Helping and coaching customers to find benefits, solutions and value when adopting new tools, methods, ways or working and practices into daily work-life equation. I am always eager to challenge current situation and dig out new possibilities and ways to think and work. You could describe me as a jack of all trades but my main focus area and deep personal driver is Microsoft Teams since it has changed the way I work and did a giant step forward to make it possible to work from anywhere - the location does not matter even us much as it mattered before. Microsoft Teams opened the path for many organizations to rethink their practices, worklife, culture and start the change. That's why I am very passionate about Teams.

Microsoft Teams roadmap keeps getting a lots of changes weekly – if not even daily sometimes. There are great new additions that should be taken looked at so you can start preparing your champions and users to take full advantage of those once they roll out:

Join a meeting by entering a digital code will make it easier to join when you don’t have to share the full (long!) meeting join url. This can be expected to roll out during May.

Multiple Spotlights coming to Teams meetings by the end of April. This will allow organizers and presenters to spotlight up to 7 participants simultaneously for everyone to see during meetings and will roll out across Microsoft Teams Desktop, and on the Web.

Spotlight select individuals

Co-organizer meeting roles is finally going to be added to Microsoft Teams meetings in summer 2021! The roadmap schedule is given as June but I would guess that it will mean end of June more likely than beginning. I expect this to include also the ability to add more Teams Breakout Room organizers at the same time! However that “almost all capabilities of the organizer” is a bit frightening statement.

New lobby option

Allow only organization participants to bypass the meeting lobby is going to roll out early April.

Teams settings

I have to say I welcome this option because sometimes (especially when arranging a webinar or a event) you don’t want any external to join it too early. It is not once or twice when guests were able to sneak it 😁

More Emoji in Teams

Expanded emoji picker in Microsoft Teams will offer than 800 emojis to users – and there will be a category selector. You can also search for emojis.

Emoji filter
Emoji categories

The way to add / search for emojis in Teams Desktop / web will also get some update to make it easies to use.

Emoji shortcode

We can expect to see more emojis at the end of May.

The last part (using emojis in Teams Desktop or web) is slightly different currently. Instead of ( you can already use : to insert emojis to Teams messages. It looks like that these emoji pictures will also be updated.

Supervised Chat for Teams private chats

Supervised Chat for Teams private chats should help in scenarios where many institutions have had to disable private chat in Microsoft Teams to prevent inappropriate messaging behavior. This new feature of Teams Supervised Chat will block restricted users from starting new chats unless an appropriate supervisor is present. This will roll out across Microsoft Teams Desktop, Web and Mobile between mid-April – May.

Supervised Chat blocks restricted users from starting new chats unless an appropriate supervisor is present. When chat supervision is enabled, supervisors aren’t allowed to leave chats and other participants aren’t allowed to remove them ensuring that all chats are properly supervised.

This feature can be enabled in any environment, but it is ideal for educational institutions who want to ensure that students can only chat when an educator is present. To get the most from supervised chat, each user in your environment needs to be assigned a specific chat permission role.

Admin policy to manage Supervised chat

It is worth noting that These limitations are only applied to new private chats that are created after supervised chat has been fully enabled and they do not apply to existing private chats, meetings chats nor channels.

PowerPoint Slide Translation

PowerPoint Live will get a Slide Translation to make it easy to engage audiences using different languages. The translation will be visible only to them. One more good reason to use PowerPoint Live (present PowerPoint using Teams Presenter View). Slide Translation will support 19 languages when it is launched at late April.

Slide Translation in PowerPoint Live

Approvals is getting support for third-party electronic signatures

This is coming in mid-April (I expect these to roll out with Approval templates at the same time) and will start with the support for Adobe Sign and along with that there will be a new approval request type: eSignature approval. It looks like that this is going to work with external users also who will get an email to sign the document – but the whole process can be tracked from inside Teams Approval app. There will be other third-party providers (DocuSign) will also be added later.

Approvals app

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