How to present from PowerPoint desktop directly to Microsoft Teams meeting

You can easily present your PowerPoint directly to Teams meeting using PowerPoint Desktop. This makes it very easy to project your presentation directly to Team meeting that is open. This is most of all about usability and an another skill in PowerPoint Live’s big hat.

  • You need to have a meeting open in Microsoft Teams Desktop version
  • You use PowerPoint desktop version and it is signed in with the same account as Teams Desktop.
  • Presentation is saved to OneDrive for Business or is in team files (= in SharePoint document library)
  • Office 365 E3/A3, Office 365 E5/A5, or Microsoft 365 for Government license. 
  • To get this working I had Power Point in Office insider-beta channel and Teams in Public Preview
    • Insiders running Beta Channel Version 2104 (Build 13926.20000) and later

You can see Present in Teams on the top-right corner of PowerPoint desktop application when you have a presentation open.

Before you click that one, make sure you have a Teams meeting open. You will get a notification in Teams meeting.

And when you click Present you get your presentation shared into the Teams meeting you are in! It is that easy!
The experience in sharing is PowerPoint Live = the same as you would have a shared a presentation from your teams/OneDrive or uploaded your presentation there. On default you end up with a Presenter View.

If you don’t have a Teams meeting open in Desktop Teams you get a message

Learn more from the announcement here.

Vesa Nopanen
MVP for Office Apps & Services (Teams & Collaboration focus), Principal Consultant in Office 365 and Modern Work. Extremely passionate about Microsoft Teams's power to change how people work together. Helping and coaching customers to find benefits, solutions and value when adopting new tools, methods, ways or working and practices into daily work-life equation. I am always eager to challenge current situation and dig out new possibilities and ways to think and work. You could describe me as a jack of all trades but my main focus area and deep personal driver is Microsoft Teams since it has changed the way I work and did a giant step forward to make it possible to work from anywhere - the location does not matter even us much as it mattered before. Microsoft Teams opened the path for many organizations to rethink their practices, worklife, culture and start the change. That's why I am very passionate about Teams.

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